Display Policy
Philosophy
The Ellsworth Public Library will offer a wide variety of displays in order to provide an opportunity for individual intellectual and aesthetic enjoyment and growth and to promote public awareness of our cultural, artistic, educational, and non-profit community. To achieve these goals, the Ellsworth Public Library strives to foster freedom of expression and to provide freedom of access to all.
1. Display Space
The locking glass display case on the main level is available. The case is 60”long and 20” deep with one 8” and one 10” glass shelf, both of which are removable.
2. Types of Displays
a. Works of professional artists, crafts people, community groups, and students with an emphasis on those from Hancock County and Maine communities.
b. Historical or other artifacts that are educational or that enhance collections of the Library.
c. Informational material from city and state agencies, schools and non-profit groups who wish to publicize their organization or activities.
3. Selection Criteria
a. Quality of implementation
b. Suitability of physical form
c. Historical significance
d. Community interest and needs
e. Relationship to past and future Library exhibits and programs to insure a variety of subjects or mediums and an integrated overall program of displays.
4. Application Procedures
Whether initiated by the Library or by individuals or groups wishing to have a display at the Ellsworth Public Library, all exhibitors must submit a completed application form (See Form #1) to the Library representative. A sampling of the body of work and resume of the exhibitor may be requested for review. The responsibilities of the Library and the exhibitor are printed on Form #2—Display Guidelines.
5. Scheduling Procedures
Following a positive assessment of an application, the individual or group will be assigned dates for the display, at which time the display is considered officially scheduled. In general, exhibits will be scheduled on a monthly basis. The Library reserves the right to change or cancel a scheduled exhibit. The Library further reserves the right to limit the number of exhibits an individual or group of exhibitors may have over a period of time. The display will be available to the public only during regular library public service hours. If an application is rejected, the Library representative will notify the applicant indicating the reasons for rejection.
6. Publicity
The Library may assume the responsibility for publicizing the display in the community. If the exhibitors contribute to the public relations effort, the Library reserves the right to review any publicity material prepared by the exhibitor before release in order to guarantee that the Library facility is accurately represented and the information about the exhibit is correct. A Library representative may take pictures of displays to use in publicity efforts, including the use of social media. These pictures remain the property of
7. Installation and Dismantling
The exhibitor is responsible for the installation and dismantling of the display on the designated dates and times, and will provide all necessary equipment. The exhibitor will also provide at the time of installation a list of pieces in the exhibit. (See Form #3—Display Description). All pieces must be removed from the premises at the end of a
8. Sale of Display Materials
The Library will not engage in the sale of any items on display. All inquiries will be referred to the exhibitor who is responsible for providing the Library staff with information on how such inquiries should be routed.
9. Insurance
Ellsworth Public Library accepts no responsibility for insurance on any display materials. Insurance for exhibited materials is the responsibility of the exhibitor.
10. Damage
The exhibitor may be held liable for any damage to the Library facility incurred as a
11. Policy Changes
The Ellsworth Public Library Board of Trustees reserves the right to make such changes in these policies without prior notice as it may deem advisable from time to time, and to cancel or withdraw permission for the display of materials when in its discretion such withdrawal is advisable.
Adopted by the Ellsworth Public Library Board of Trustees February 10, 1996
Reviewed by the Board of Trustees November 21, 2000
Adopted as amended by the Board of Trustees March 19, 2012
Reviewed by the Board of Trustees March 17, 2014
Display Guidelines
The Ellsworth Public Library is responsible for:
- Providing the display area (case).
- Publicizing the display to the community and reviewing any additional publicity to the community and reviewing any additional publicity submitted by the exhibitor.
- Final approval of display material and the installation of the display.
- Referral of inquiries as to the sale of display materials according to the exhibitors directions.
The Exhibitor is responsible for:
- Providing representative works and resume if requested.
- Providing publicity information and an inventory of the display by designated deadlines.
- Installation and dismantling of the display at designated times, which is generally for a one-month period.
- Insuring the display material if desired.
- Clearing all publicity with library staff before release.
- Taking care of any problems that might occur with the exhibit materials during the course of the display.